Harsh) Truths Nobody Tells You About Being an Event Planner. Perfectionist or Control Freak? Attention to detail matters a lot in this job, for obvious reasons. However there is actually a very fine line between a perfectionist and a control freak. If you believe that you have to do everything yourself to ensure your high standards are met and struggle with delegation you may have crossed the line! Do you believe that everything will crumble if you do not micro- manage every single detail? Try to keep a healthy perspective and reality check yourself otherwise with so many details to manage on every single event you can easily burn yourself out with stress and anxiety. Intravenous Fluid Therapy In Adults there.
Smart Meetings is an integrated media and magazine company for the meetings, corporate event planning, travel and the hospitality industry.
What kind of training is required to become an event planner? While much of the training that event planners receive comes on the job, many planners have degrees or. Since 1997, DFW Events has been in the business of executing the unimaginable and orchestrating the unforgettable in Dallas wedding and event planning.
Remember events are about team work for the greatest chance of success. It is also sometimes inevitable and completely outside of your control when things go wrong. At times like these you need the right side of your brain to take the lead, rather than the methodical, task- based and logical left side.
When you have to think on your feet and react quickly you really show your worth as an Event Manager. It takes nerves of steel not to crumble and to take control of the situation authoritatively and quickly and to smoothly direct a new plan of action. On the plus side there is no time to worry about it and the adrenalin often kicks in.
You really must “Keep Calm and Carry On.”All Work and No Play. Many people envy the role of an #eventprof. It is true that the job can have many perks, but it certainly isn’t always as glamorous as many people imagine!
- The event planner’s job comes with a lot of stress but also with great rewards. So why do we always focus on the negative side? This is not your usual EventMB’s post.
- Cvent provides industry-leading online software for event management, web surveys, & email marketing as well as a global event venue directory with over 150,000 venues.
In reality it is hard work. It involves long, long hours and plenty of pressure to ensure everything goes to plan. If you are looking for a set 9 to 5 job this probably isn’t the career for you to choose. Flexibility is key and you need to be prepared to work relentlessly and for as long as necessary to ensure that everything is ready on time for your event.
Moreover, when the event is in full swing on the day/night there is often no time to relax (or even sometimes to eat!). At the end of the day you are putting on the event for other peoples benefit, delight and objectives, you are there to do a job and not to enjoy yourself! Of course jet setting across the world or even just to other towns and cities sounds exciting but often you have little or no time to explore the outside world before you are back on the plane/boat/train/car back home again.
Shhh. Don’t Tell! Another misconception about our job is how lucky we are to work with celebrities and famous people and this is true most, or at least some, of the time. It is great to truly appreciate how someone has deservingly got where they are through talent and charisma and seemingly managed to stay grounded. HOWEVER I think every #eventprof has horror stories of egotistical, downright rude and dislikeable characters we have had the “pleasure” to work with. But of course what happens backstage, stays backstage – or at least until I write my memoirs! It’s Not All About You.
One of the greatest skills of an Event Planner is actually fading into the background! You are not the star of the show, you are there to silently and efficiently work behind the scenes so that the event happens as if by magic. Of course people should know where to turn if they have any questions or concerns but humility is actually a very important attribute for every Event Manager and this is a good marker to me of a successful event. Sociable and Outgoing? Or Simply too Loud? This profession seems to attract those that are fairly confident and outgoing, which makes sense in this public facing and customer orientated role.
However it is important to realise that what is sociable to one person can sometimes be seen as overbearing to another. I have certainly met some marmite characters in the world of events. The best #eventprofs are able to judge a situation and the characters involved perfectly and blend in as the circumstances demand. Like a chameleon they are well practised at keeping the conversation flowing on seemingly any topic, champions at asking questions, listening and showing an interest and of course able to inject professionalism, humour, intrigue and storytelling as required. Tech Obsessed. For many Event Managers their role today is closely interlinked with technology and social media and seems to demand being online 2.
To others we can appear to act like teenagers, or even sometimes be perceived as being rude, constantly checking our smart phones. However we are “working” – honest! In social media quick responses are essential so replying promptly across multiple social media channels is important. And it can be tempting to check ticket sales, reply to that email, update your to- do list and start planning that next blog post while your phone is at your fingertips. Just please oh please do not fall in to the 7. Americans that admit using their smart phone on the toilet….
Meeting and Event Planning For Dummies Cheat Sheet. From Meeting and Event Planning For Dummies. By Susan Friedmann Planning business meetings and events requires multitasking skills and ingenuity. To succeed, you need to know the basics of meeting or event planning and how to plan effectively. Then, you must hone your skills so that you can negotiate for the best venues, vendors, and speakers for your attendees. And, if you can do all this and keep costs down — and you can!
How to Plan Effective Business Meetings and Events. Organization and preparation are key when planning a business meeting or event.
You have to cover all the basics from reviewing the content of the meeting to accommodating the attendees. Use the tips in the following list for successful meeting and event planning: Make sure meeting objectives are clear and concise.
Determine whether it’s necessary to meet at all, or whether you can accomplish your objectives in another way. Choose the right meeting location — one with the right number, size, and shape of meeting rooms. Make sure that you know and understand all the services provided by the facility, as well as its cancellation policies. Invite only the people who need to attend. Gather exact contact information for everyone involved in the event. Stick to the set meeting agenda.
Evaluate the meeting or event after it’s over. Basic Responsibilities of Meeting and Event Planning. What does the job of planning a business meeting or event entail? Entire books are dedicated to answering that question, but the following list includes the fundamentals a planner must expect to coordinate: Site selection. Hotel accommodations. Travel arrangements.
Food. Speakers and entertainment. Audiovisual equipment. Recreational activities. Decorations. Printing.
Gifts and awards. Personnel. Venues to Choose when Planning a Meeting or Event. Choosing the right site for a business event is critical — it’s the framework for your whole effort.
When seeking a venue for a meeting or event, you have several options. Depending on the number of people attending and the type of event, you can go the traditional conference center route or try a road — or a cruise ship — less traveled. The following list contains places to consider when selecting a site: Hotels. Conference centers. Convention centers Resorts. Retreat centers. Cruise ships.
Unique environments, such as museums, stately homes, sporting venues, and theaters. When in doubt about the choices available in a specific location, ask the local Convention and Visitors Bureau in your destination city for advice. How to Find Vendors for Business Meetings or Events. Your success as a business meeting or event planner depends upon your ability to hire the right people to help you shine. No one can pull off even a small gathering without a host of helpers. How to find good aides is the question that the tips in this list help answer: Keep an eye out for good vendors when you attend parties and business events.
Ask trusted friends and industry colleagues for recommendations. Ask contacts at your meeting location for a list of approved vendors. Contact a professional association affiliated with the industry in which you need to find a vendor. Search the Internet, and keep in mind that you need to check references for the companies you find. Scan trade/industry publications forpotential resources. Quiz the local Convention and Visitors Bureau in your destination city.
Consider using a Destination Management Company, which could save you time, money, and aggravation by assisting with part or all of your planning. How to Control Costs for Your Meeting or Event.
Make your boss happy by knowing your budget before you start planning your business meeting or event, and then stick to it. Follow these tips to help you control costs: Avoid surprises when renting a facility or working with vendors by getting all agreements in writing. Build a 1. 0 percent contingency into your budget to accommodate unexpected expenses. Check all invoices against written quotations. Dating Sites For Family on this page. Question all charges that don’t seem to compute. Limit the number of people authorized to charge items to your master account at the facility. Review hotel accounts daily to avoid major surprises on the final bill.
Don’t sign off on any bills until you are totally satisfied. Keep an eye on hidden expenses such as overnight shipping, taxes, or overtime charges. Watch out for currency conversions when planning meetings overseas. How to Find Great Speakers for Your Meeting or Event. The most memorable aspect of the meeting or event you plan (aside from the food) is likely to be the program. Hiring the right speaker(s) to address participants is crucial. Following are the basics to keep in mind: Know the program objectives.
Understand audience needs. Ask for references.
View a demo video. Don’t assume that all celebrities know how to deliver an effective speech. Be wary of grandiose claims. Provide speakers with good information so they give you what you want.
Career Profile: Event Planner. Anyone interested in becoming an event planner should begin by understanding that it is not party planning. This is the case whether you're considering a path with social events or corporate events. The final program may appear as if the profession is about throwing great parties, but the event planning professional focuses on the rationale or goal of having an event, and whether it is achieved. And the real work is in the details that lead up to the event. My site will help educate you on how to become successful.
Meeting and Convention Planners. A quick search of the U.
S. Department of Labor will educate you that the government classifies this occupation under the title of Meeting and Convention Planners. That can serve as the first clue that this is a much more serious profession.
The U. S. Department of Labor introduces the nature of this work as follows: Meetings and conventions bring people together for a common purpose, and meeting and convention planners work to ensure that this purpose is achieved seamlessly. Meeting planners coordinate every detail of meetings and conventions, from the speakers and meeting location to arranging for printed materials and audio- visual equipment. Meeting and convention planners work for nonprofit organizations, professional and similar associations, hotels, corporations, and government.
Some organizations have internal meeting planning staffs, and others hire independent meeting and convention planning firms to organize their events. The event planner creates programs that address the purpose, message or impression that their organization or client is trying to communicate. Event planners work long and non- traditional hours to plan and execute all details related to a variety of meeting formats including seminars, conferences, trade shows, executive retreats, incentive programs, golf events, conventions, and other programs. Successful Event Planners - Developed Skills. Verbal and written communications. Organization and time management. Project management and multitasking.
Self- starter and team player. Understand Microsoft Office applications. Detail and deadline oriented.
Calm and personable under pressure. Negotiation. Budget management. Staff management. Marketing and public relations. Interpersonal skills with all levels of management.
Successful Event Planners Developed Knowledge. Venue selection. Catering. Production. Entertainment. Gifts. Transportation. Lodging. Conference Services.
Those who pursue a career in event planning come from a variety of professions and academic backgrounds. Many employers prefer a bachelor's degree in hospitality management, business administration, marketing, public relations, or communications. However, many successful planners begin in other professions or enter through administrative roles that include meeting planning responsibilities. Skills You Need to Be an Event Planner. You don't need a background in event planning to get started, but the qualities of a good event planner can include: Organization.
Flexibility. Creativity. Business Acumen. Budgeting.
Customer Service. Multi- tasking and thinking on your feet. Double Meaning Adult Jokes on this page.
Communication and,How to Get Started as an Event Planner. Starting a career as an event planner can feel overwhelming at first. It often feels like there's so much to know and so little time to learn it all. However, with an action plan and by taking small steps each week, you will soon have the skills and knowledge you need to succeed as an event planner. Attention to detail matters, as an event planner, so plan your move into event planning the same way you'd plan your next event - - with a plan and a strategy.
Here are steps to getting started: Volunteer your time with a non- profit organization or another business like a catering company, florist, event designer, or another event planner. If you're already planning events under another event company or planner, move into a position of authority and take on more responsibility. By showing your value and knowledge, it's often as simple as asking your event manager for more work or responsibility. Get out there and network. Join associations like Meeting Planners International or the International Special Events Society, for example.
The more people you know and the more relationships you develop in the industry, the easier it is to build your event planning career. Create an event portfolio to showcase your expertise and knowledge. In addition to developing relationships with other event planners, network with outside vendors or partners, like caterers, musicians or media personalities, to increase your exposure and circle of influence.
Event & Meeting Planning Networking and Education. With hundreds of hours of free education for MPI members, the MPI Academy is your one- stop shop for meeting and event industry skills training, CE credits and certificate courses.
Featuring online and in- person classes and webinars, it's the perfect resource for the job you have - or the job you want.